Access management at student premises has long faced a distinct set of circumstances. University accommodation blocks are often large – and have expanded in recent years as student numbers increase. Daily traffic at these purpose-built accommodation blocks is usually high, with hundreds or even thousands of people moving between bedrooms or apartments and communal areas like canteens, libraries and the laundry.

The client group also presents security challenges: a typical student will not always stick to protocols. Lost mechanical keys are a common occurrence and then take time and expense to replace. In addition, residents are in constant flux. Students arrive and depart all the time. With mechanical security, a room is not fully secure for its next occupant until the keys have been handed in. How can managers know for sure if one has been copied?

Every university has a statutory duty of care, the most important element being students’ physical safety. Digitalising access for new and existing student accommodation helps them provide it, while increasing time- and cost-efficiency in university management. By digitalising access, instead of using mechanical keys, estates managers control who comes and goes more efficiently and effectively, boosting security and convenience for everyone.

Digitalise access to boost security and generate additional revenue

A digital access solution helps campus managers feel confident about security – and reassures both students and their parents. When doors and other openings are locked with digital devices, opened with digital credentials or a mobile phone, no one needs to worry about unauthorised key copies in circulation. If someone loses their keycard or phone, a couple of clicks in the software restores security. It is fast and hassle-free.

Digital management also helps universities get more from their investment in premises. For example, it simplifies renting the accommodation as hotel-like units outside of term-time, generating an extra source of income. Existing student credentials may be blocked or suspended and new ones issued to arriving conference delegates or tourists, including on their mobile phone.

When a temporary guest’s reservation ends, their digital access rights automatically expire – no more key handovers, no more reception desk. A simple integration between digital access and booking software puts this revenue stream within reach. Including mobile capability with the digital solution makes the processes even quicker and simpler.